H.A. Law Advisory – Privacy Policy

Effective date: [Insert date]

This Privacy Policy explains how H.A. Law Advisory (“we”, “us”, “our”) collects, uses, and protects personal data when you use our website www.halawadvisory.com (“the Site”) or engage our services.

Data Controller:
Hashim Ahmed
Email: hashim@halawadvisory.com
Phone: 07487 871970
Location: 102 Southwold Road, London

We are committed to complying with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and all applicable data-protection laws.

1. Personal Data We Collect

We only collect information that is necessary for the operation of our legal services and for responding to enquiries.

A. Information you provide directly

When you submit an enquiry, complete an instruction form, request a consultation or sign a Client Care Letter, we may collect:

• Full name

• Email address

• Phone number

• Postal address

• Case or matter details

• Documents you upload voluntarily

• Payment-related information (for processing fees only)

We do not request unnecessary details such as age, sex, or date of birth unless directly relevant to your legal matter (e.g., family law forms or will instructions).

B. Automatically collected data

Through Wix analytics and cookies, we may collect:

• IP address

• Browser type and version

• Pages visited and time spent

• Device information

This is used only to improve the functionality and security of the Site.

2. How We Use Your Personal Data

We process personal data for the following purposes:

• Responding to enquiries

• Preparing quotations and CCLs

• Providing legal services in Housing, Family, Wills, and LPAs

• Managing client files and communication

• Billing and payment processing

• Improving website performance

• Complying with legal and regulatory obligations

We do not use your data for unrelated purposes and do not sell personal data.

3. Lawful Basis for Processing

We rely on the following lawful bases under UK GDPR:

(a) Contract

To take steps at your request before entering into a contract, and to perform the contract for legal services once agreed.

(b) Legal obligation

To comply with duties under UK law, including record-keeping, tax, and consumer-rights obligations.

(c) Legitimate interests

For operational purposes such as fraud prevention, responding to enquiries, and limited marketing to existing clients (you can opt out at any time).

(d) Consent

Used only where required, such as signing up to newsletters or opting-in to optional marketing.
Consent can be withdrawn at any time.

4. Who Has Access to Your Information

We do not share your personal data with third parties except where necessary and lawful.

Data may be shared with:

• Service providers (e.g., Wix, payment processors, email services)

• Professional advisers where you request their involvement (e.g., barristers)

• Regulatory or law-enforcement authorities if legally required

• HMRC or other authorities for compliance

We never sell personal data or share it for unrelated commercial purposes.

5. How Long Your Data Is Kept

We retain personal data only for as long as necessary for:

• the purpose it was collected;

• legal, accounting, and professional obligations (usually 6 years for client matters).

Enquiry data that does not progress into work is usually deleted within 12 months.

6. How We Protect Your Data

We use industry-standard administrative, physical, and technical safeguards, including:

• Secure hosting

• Encrypted connections (HTTPS/SSL)

• Password-protected devices and accounts

• Restricted access to client files

• Secure document storage through accredited providers

While we take all reasonable steps to protect your data, no system is completely secure.

7. Your Rights Under UK GDPR

You have the right to:

• access your personal data

• request correction of inaccurate data

• request deletion where appropriate

• restrict how your data is used

• object to certain types of processing

• request a copy of your data (data portability)

• withdraw consent at any time

• lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise your rights, email: hashim@halawadvisory.com

8. Cookies

Our Site uses essential and analytical cookies to improve performance.
You can manage or disable cookies through your browser settings.

Types of cookies used:

• Functional cookies – remember your preferences

• Analytical cookies – measure site usage and improve services

Disabling cookies may affect the website’s functionality.

9. Third-Party Links

Where our Site contains links to external websites, we are not responsible for their privacy practices or content.

10. Updates to This Policy

We may update this Privacy Policy from time to time.
The “Effective Date” will always reflect the latest version.

11. Contact Information

If you have questions or concerns about this policy or how we handle your data, contact:

Hashim Ahmed
Email: hashim@halawadvisory.com
Phone: 07487 871970
Address: 102 Southwold Road, London